Perfect Party Time Line

Party Time Line

Party Time Line

When planning a party its hard to think of everything. Waiting tell the last few weeks or days before the party to pull it all together adds so much unneeded stress. It’s easier on the budget (and you)  if you plan it over time. That way you can look for bargains, do DIY projects and order supplies without having to pay for express shipping. Following a party time line will make planning a breeze. You will feel more confident and prepared, leaving you time to enjoy your special event.

Three Months Before

Set date, time and place
Pick theme and colors
Set budget
Secure venue if you are not having it at home
Secure party vendors such as bounce house, pony rides, face painters, etc.
Photographer if needed
Start researching parties ideas
Start purchasing party supplies and decorations
Name on the list of your favorite cake baker if they only do a limited number of cakes per week.

Two Months Before

Create a guest list
Continue purchasing party supplies that are non-perishable
Set up rentals of chairs and tables if needed
If making party decorations by hand, start now

One Month Before

Choose and order invitations
Collect all the addresses to mail out invitations
Order any banner(s) you need
Choose cake design and give it to baker
Continue to purchase non-perishable supplies
Plan menu
If setting up a candy buffet or dessert table, plan for that now
Rally a team if needed (delegate, delegate, delegate!

Three Weeks Before

Mail invitations and online invitations
Sketch out the party to make sure there is enough seating and tables for everyone, this will ensure that everything is going to work out as you have planned
Make sure anything that needs to be ordered has been to avoid rush shipping

Two Weeks Before

Start a  list of the people who have RSVP’d
Create a grocery list
Plan games and prizes for winners
Plan food layout
Plan location for coats, bags, and parking if needed

One Week Before

Create a playlist of music to fit the theme of the party
Check the guest list and follow-up if needed
Confirm  the number of guests
Prepare foods that can be frozen
Do a practice set up
Call all vendors to confirm
Plan location of gifts
Make a time line for party to keep things on time and running smoothly
Double check with volunteer helpers to make sure they on board with their assigned duties

Four Days Before

Put party favor bags together
Guest names on favors if needed
Deep clean house if party is at your residence

Two Days Before

Purchase all food
Start setting up party if you can
Iron linens if needed
Clean outside front entrance if needed

Day Before

Pick up rentals
Start preparing  food
Pick up fresh flowers
Set up as much of the party as you can
Light clean
Stock the guest bathroom with toilet paper and clean towels
If outside, mow the lawn and rake
Pick up birthday cake and desserts

Morning of Party

Spray for bugs if needed
Make drinks and chill
Finishing touches on decorations
Set up games
Finish all food preparation
Empty all garbage
Set out garbage containers
Make sure the birthday boy or girls has a healthy meal before party
Set aside time for you to get ready
Make sure the pets are secured if needed. Nothing is worse than a lost pet because someone left the door open. I know from experience, I send mine to daycare for the day

One Hour Before

Turn on music
Start putting food out
Light candles
Quick walk through to make sure it is the way you want it
Sit down, relax, and enjoy

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